Muse Group empowers music makers. We create the world’s most popular apps for playing, recording, and composing music. Through our innovative learning tools, expansive music catalogs, and free open-source software, we make it easier for millions — from beginners to experienced musicians — to be creative every day.

Our talented team of music lovers collaborates all over the globe, from Limassol to Seoul, Boston to Berlin. We’re an ambitious company with the drive and culture of a startup — with many more exciting Muse Group developments to come.

At the end of 2023 Hal Leonard Company combined with Muse Group (more information you can find here) and together are now a single company that aims to revolutionize the music industry by using their expertise and resources to offer innovative solutions for musicians, teachers and music lovers around the world.
‍

We're seeking a proactive Assistant who excels at multitasking, time management, and supporting senior executives in a dynamic, fast-paced environment. The primary goal of this role is to improve the efficiency and quality of the COO and CEO office's work time by providing exceptional administrative, project, and time management support.

This is a remote-mode role, with a presence in the US or Europe, with the ability to work in the GMT-4 time zone.

Key Responsibilities:

Calendar Management:

• Coordinate and manage the COO's and CEO's calendars, scheduling meetings, appointments, and travel arrangements (using tools like TravelPerk).
• Prioritize and resolve scheduling conflicts to ensure effective time management.

Documentation:

• Assist in drafting projects, reports, and blog posts for the CEO and COO on Confluence
• There's a lot of work to do at Confluence.

Meeting Coordination:

• Prepare agendas, presentations, and documentation for meetings.
• Assist in organizing and coordinating board meetings, executive team meetings, and other high-level events.

Project Management:

• Support the COO and CEO on special projects, including conducting research, data analysis, and preparing reports.

Required Experience & Skills:

• Analytical Mindset: Strong analytical skills to aid in efficient decision-making and problem-solving.
  
• Project Management skills: Strong project management abilities, with the capacity to plan, execute, and oversee projects from initiation to completion, ensuring timely delivery and alignment with objectives.
• Time Management & Business Correspondence: Proven ability to manage time effectively and draft professional business correspondence.
• High-paced Multitasking: Capable of thriving in a fast-paced environment, managing multiple tasks and priorities simultaneously.
• Responsibility & Accountability: High level of responsibility and accountability for all assigned duties.
• Attention to Detail: Demonstrates a keen attention to detail, ensuring accuracy in all tasks.
• Language Proficiency: Fluent English, both spoken and written.
• Familiarity with Confluence: Experience working with Confluence for document management is a must.